compensation:
Depends on Experience
employment type:
full-time
job title:
Office Manager
DCI Engineers seeks a highly organized and proactive Office Manager to support our Bozeman office. DCI is a national structural and civil engineering consulting firm with 20+ offices around the U.S. The Office Manager role requires a professional who thrives in a dynamic environment, can manage multiple priorities, and has excellent communication and organizational skills. The ideal candidate will be a key resource for general office administration and executive-level support. To be considered for this position, please apply directly through the DCI Engineers Careers page: https://www.dci-engineers.com/careers/openings. Responsibilities: - Serve as the first point of contact for visitors and professionally manage reception duties. - Provide comprehensive administrative support to the offices, including processing expense reports and credit card statements, managing office supplies, planning and executing office events, overseeing fleet vehicle maintenance, and maintaining overall office organization. - Support office leaders by scheduling internal and external meetings, making travel arrangements, and maintaining office calendars. - Assist in proposal development, including drafting, editing, and managing the project pursuit process. - Facilitate document control processes, ensuring proper organization and filing of project-related materials. - Proof and edit letters and reports. Format project specifications. - Enter project information into company project management database. - Coordinate marketing communications and serve as liaison between office and Marketing team. - Review accounts receivable. - Handle sensitive and confidential information with the utmost discretion. Required Qualifications: - Administrative (or prior executive assistant) experience preferred. - Strong ability to multitask, prioritize, take initiative, and adapt in a fast-paced environment. - Excellent verbal and written communication skills. - High attention to detail and exceptional organizational skills. - Proficiency with the Microsoft Office Suite of products. Experience with InDesign and BlueBeam a plus. - Ability to manage sensitive information with confidentiality and professionalism. - Strong problem-solving skills and the ability to work independently. - Experience coordinating travel, meetings, and office events. Preferred Qualifications: - Experience in a professional services, engineering, or architecture firm. - Familiarity with financial administration, including expense reports and budgeting. - Background in assisting with marketing and proposal writing. At DCI Engineers you are sure to find a great group of people and a lifestyle you crave. We understand the importance of work/life balance and how your free time activities fuel your professional productivity and creative mojo. For over 35 years, DCI has been challenging our employees to step outside the box to provide innovative solutions and value to projects, while forging great relationships with clients. DCI offers competitive wages and benefit packages, along with opportunities for other incentives. Benefits include, but are not limited to: - Company-paid medical, dental, and vision insurance for the employee - Tax-advantaged savings account options - Company-paid Life, AD&D, and Long-term Disability policies - Voluntary Short-term Disability, Life, AD&D and Supplemental options - 401(k) with an annual Company contribution - 8 paid holidays, including 1 floating holiday - Paid vacation and sick leave - Paid parental leave - Commuter benefits (where available) - Health & Fitness Program - Cell phone benefits - Bonus earning opportunities - Seminar and licensing reimbursements
